Meeting Minutes 9/13/16

Date | time 9/13/2016 10:00 AM | Meeting called to order by CTIC

In Attendance

Bill Smith, Lisa Jorissen, Donna Atherton, Steven Kadrie, Rebecca Schaffer, Melanie Eidsmoe, Jessa Thompson, Brandon Yoney, Jessica Mickelson, Angie Dannewitz-Johnson

Expo Items

Expo Schedule

9:00-9:30am      Registration                             12:30-1:15pm                Session III

9:30-10:15am    Session I                                  1:30-2:15pm                 Session IV

10:30-11:15am  Session II                                 2:15-2:30pm                 Door Prizes/Dismissal

11:30am-12:15pm         Lunch (one session)

Lunch

Subway will be catered

  • Boxes are $6.00 each and include a sandwich, chips, cookie and napkin
  • $3.00 charge for each student, regardless of whether they’ll be eating or not
    • Registration will recommend bringing lunch from home if special diets are to be accommodated.
    • Brandon will also request that staff members register whether they will be eating lunch
      • Staffers will pay full $6.00 cost for lunch
  • Estimating 125-150 participants
  • Lisa will coordinate the order with Subway and purchase bottles of water from Costco

Volunteers

  • Morning registration:  Melanie and Jessica
  • Lunch: as needed
  • Door Prizes: as needed
  • Parking: as needed

Bill offered to check with his staff if additional help is needed

Fundraising Committee

CTIC Budget

$320 was gathered from Clay County jeans fundraiser

$300 grant was received from Gate City Bank

Current balance is $5,4xx.xx

Door Prizes/Giveaway ideas

Certificates will be donated by MState for $20.00 application fee

  • Brandon will ask for 10

2 Electronics ($100 value)

Backpack full of school supplies ($500 budget approved)

3 pairs of RRVF tickets were donated

Expo Committee

Registration info

Will be sent out today with a two-week turnaround to get finalized number of participants

Participant Folders

Each attendee will be presented with a folder, a name tag and an Expo itinerary including map, room assignments, a pen and post-its

  • Folders will be purchased by Jessica
  • Name tags will be printed by the school
  • MState map and room assignments will be requested from Andy by Brandon
  • Pens and post-its will be donated by Access

Vendor Check-in

E-mails should go out to vendors to assure commitment and request info to be put in folders

  • All info should be presented to the Access office by the end of business on 10.7.16
    • Address is:

Access of the Red River Valley

Attn: Bill Smith

403 Center Ave; Ste. 512

Moorhead, MN 56560

Follow up items

  • Lisa: Order Subway and purchase waters
  • Brandon: Send out registration information and report final numbers for lunch order
  • Brandon & Melanie: Send e-mails to vendors requesting info/handouts to put in folders
  • Jessica & Angie: Purchase door prizes

Next Meeting

10/11/2016 10:00 AM, Location: Moorhead High School

Future meeting schedule

After the Expo, does the team want to meet bi-monthly or quarterly?

Website updates

Include more links to community resources and contact information

CTIC brochure

To be displayed at County Social Service office and Clay County Schools

Meeting Minutes 5/3/2016

Date | time 5/3/2016 10:00 AM | Meeting called to order by CTIC

In Attendance

Lisa Jorissen, Steven Kadrie, Angie Dannewitz-Johnson, Melanie Eidsmoe, Jessa Thompson, Brandon Yoney

Expo Items

Parent Information
Some activities will need waivers signed by parents.

  • Teachers will need to get registration info to go home with kids
    • Each school will be responsible for getting the info to their kids who want to register

Lunch
Subway will be catered

  • Lisa will clarify what will be included (chips, cookies, napkins, plates etc)
  • $2.00 charge for each student
  • Estimating 100-120 participants
  • Bottles of water will need to be purchased separately
  • Bag lunches can be brought from home if preferred

1 hour lunch 11:00a-12:00p

  • Broken up into two 30 minute sessions

Volunteers

  • Needed to plate or pass out sandwiches

Date/Time

Tuesday, October 18th

  • Approximately 9:00am-2:30pm

Breakout Sessions

4-5 options through MState

6-8 options through CTIC

Fundraising Committee

Door Prizes/Giveaway ideas
Certificates donated by MState for $20.00 application fee
Skyzone party packages
Electronics
Backpack full of school supplies
MSUM/NDSU sporting event tickets
RedHawks and RRVF tickets for next summer

Expo Committee

Brandon will be reaching out to Andy at MState to schedule a follow up meeting potentially 5/9 or 5/11 after 1:00pm

Follow up items

  • Update on fundraising efforts to Lisa so she can plan for door prizes and giveaways.
  • Finalization of registration information will be finalized in September.
  • Reach out to volunteer groups i.e. MSUM wrestling, Boy Scouts etc.

Next Meeting

8/23/2016 10:00 AM, Location: TBD

Present committee members agreed that the second week in August was not conducive to collective schedules. Brandon will follow up on meeting location.

Meeting Minutes 2/9/2016

Date | time 2/9/2016 10:00 AM | Meeting called to order by Brandon Yoney

In Attendance
Brandon Yoney, Steve Kadrie, Donna Atherton, Lisa Jorissen, Jennifer Fitzpatrick, Bill Smith, Melanie Eidsmoe, Jessica Mickelson

Approval of Minutes
N/A

Expo Update
• Brandon reported that the students indicated interest in nursing, IT, automotive, dental and culinary sessions.
• Committee discussed including the ESTR and DSP awards again this year. Melanie will send info out to committee members.

Expo Sub-Committee Update
• Will work on theme for next expo.
• Brandon will set up a time for sub-committee to tour space at M-State.

Fundraising Sub-Committee Update
• Bill reported CTIC has $5,005.68 in funds.
• The fundraising committee will be responsible for door prizes and food. Focus on getting larger grants then purchasing larger ticket items (I-Pod and theatre tickets for example) for the students vs. small door prizes.
• Jessica will check into options for selling candy bars in our offices as a fundraising option.
• Lisa will check on Gate City Bank community grant of $500.00 after letter has been revised and date of event locked down.

Announcements
• Each committee will break into their own groups and meet individually or coordinate via email.

Next Meeting
• May 3rd at 10am at Moorhead High School-full committee meeting

Meeting Minutes 1/12/16

Community Transition Interagency Committee

Date | time 1/12/2016 10:00 AM | Meeting called to order by Brandon Yoney

In Attendance
Donna Atherton, Steve Kadrie, Becca Schaffer, Angie Dannewitz-Johnson, Brandon Yoney, Jessica Mickelson, Ladonna Korstad

Andy from MState
Recommendations

  • Create approx. 6 sessions that appeal to the majority of interested students
    • i.e. Life Skills lab, financial aid process, finances/budgeting, Job CORE Tenant
      Ed.,Vet Tech, Early Child Care, MAT bus
    • Do some presentation-type sessions with interaction and some hands-on to keep kids focused

Popular Courses/Degrees

  • auto service/diesel
  • plumbing/electric/HVAC
  • culinary
  • health professional, i.e. dental hygiene
  • liberal arts/general ed/business/sales & marketing
  •  IT
    • If there is a specialty degree that has a common interest, they may be able to arrange for a teacher to come from another campus.

Transportation Center

  • Will be open for the 2016 fall semester and would recommend that students interested in diesel/auto programs attend a session in the new center.

Services

  • The Spartan Center offers:
    • 3 tutors + 5-12 peer tutors
    • Director of Disability Service
      • responsible for keeping documentation of individual student needs
    • all available by walk-in, no appointments needed

Lunch

  • Catered by Subway, Papa John’s or Sysco through MSUM
  • Conference space would be used

Expo TO DO’s:
Date: Late October – 1 day
Audience: Offer to Clay county students only, grades 9-12+
Attendance: Plan for about 150 students to attend
Survey: Brandon will prepare a survey for teachers to give to students to get a feel for what sessions would be most popular. If all sessions can’t be provided, give the teachers resources on where the students can get more information on their area of interest.

Sub-committees
Expo Committee
Will meet again with Andy after the next CTIC meeting.
Fundraising Committee
Will start a couple small fundraisers to bolster funds for lunch and door prizes and will be finalizing ideas at the February meeting.

Next Meeting
2/9/2016 10:00 AM, Moorhead High School

Meeting Minutes 12/8/15

CTIC Meeting Minutes
Date | time 12/8/2015 10:00 AM | Meeting called to order by Brandon Yoney

In Attendance
• Brandon Yoney, Steve Kadrie, Ladonna, Donna Atherton, Lindsay Flahave, Kaitlyn Dotson, Jennifer Fitzpatrick, Rebecca Schaffer, Melanie Eidsmoe, Jessica Mickelson

Approval of Minutes
• N/A

Expo Update
• Brandon contacted representatives from both M-State and MSUM. Both schools would be able to support the Expo and have space available.
• Kyle, with M-State, indicated that he would be able to provide classroom instruction from teachers and their students to focus on topics selected by the Expo sub- committee.
– Options would be culinary, mechanics, campus tour, dental care, etc.
– M-State does not have dining services so lunch would need to be catered in.
– Committee discussed potential space limitations as sessions would be held in a classroom and thought looking at only including juniors and seniors may be an option.
• MHS will set up an online registration for students interesting in attending the Expo. This will also allow for meal selection.

Expo Sub-Committee Update
• Donna Atherton & Rebecca Schaffer elected to be on the Expo Sub-Committee.

Fundraising Sub-Committee Update
• N/A

Announcements
• Brandon will invite Kyle from M-State to the next CTIC Committee meeting to discuss options with the group. If January 12th doesn’t work for Kyle we will need to reschedule the meeting.

Next Meeting
• January 12th at 10am at Moorhead High School

Meeting Minutes 11/10/15

CTIC MINUTES

Date | time 11/10/2015 3:30 PM | Meeting called to order by Angie Dannewitz-Johnson

In Attendance
Brandon Yoney                Bill Smith                Jessica Mickleson         Jessa Thompson
Steve Kadrie               Lindsay Flahave          Jennifer Fitzpatrick    Angie Dannewitz-Johnson      Kaitlyn Dotson            Melanie Eidsmoe

Approval of Minutes
N/A

Member Appointments
Member roles were determined/verified as the following:

Chair – Brandon          Secretary – Angie

Vice Chair – Melanie   Treasurer – Bill

Roles are voluntary with at least 1 year of required time within that position.  Members may step down from current role after required time has been fulfilled.

Meeting Logistics
Recommendation to change time of meeting was heard from Brandon.  It was determined that going forward, CTIC will meet at 10:00am on the second Tuesday of each month.  Brandon will secure a space for the meeting to be held at the Moorhead High School before the next meeting.

Budget Items
The current budget is recorded as $5,005.68 as reported by Bill.  Last year’s Expo costs were estimated to be around $1,700.00 out of CTIC funds and could easily be recouped with small fundraisers throughout the year.  Options for additional grant dollars were discussed if needed to continue providing an Expo in future years such as Dakota Medical Foundation.  No formal grant documents were located by Melanie, Bill or Brandon.  Jessa also reported that the domain cost for the website will be increasing to $10.95/mo. starting in December.  The committee members agreed to this cost increase.

Expo
Brandon presented a suggestion for change in format of the Expo.

  • Breakout sessions would focus on skill-based presentations.
    • Home (basic home maintenance)
    • Auto (how to change a tire, check tire pressure etc)
    • Community (how to ride the bus received positive feedback from last year)
  • Possible split of days to include ND day and MN day.Jessica suggested the committee break into two groups; one to focus on the Expo and a second to focus on fundraising ideas. The committee members agreed and divided into the following groups:

Expo                                        Fundraising
Brandon                                       Lisa
Melanie                                         Jessica
Jennifer                                        Bill
Angie                                              Jessa
Steve                                            LaDonna

Committee Reports
Each sub-committee will report progress each month and via e-mail as needed between meetings.

Announcements
N/A

Next Meeting
12/8/2015 10:00 AM, Moorhead High School; Room TBD

Meeting adjourned at 4:15pm.